Software for German WEGs in self-administration.

What "self-administration" (Eigenverwaltung) means in a German WEG

A WEG that operates in Eigenverwaltung handles its own administration internally, typically through a board member (Verwaltungsbeirat) or an elected administrator who is themselves an owner. They do this instead of contracting a professional property manager (Hausverwalter). The legal duties are unchanged:

• An annual general meeting with proper invitation, agenda and minutes (§ 24 WEG).
• An economic plan (Wirtschaftsplan) for the upcoming business year (§ 28 WEG).
• An annual statement (Jahresabrechnung) for the past business year (§ 28 (2) WEG).
• A resolution archive (Beschlusssammlung) per § 24 (7) WEG, with sequential numbering.
• Proper accounting separation between the WEG's bank account and any individual owner.
• Reasonable information access for every owner (insurance details, contracts, statements).

Why dedicated software, not Excel

A self-administered WEG can technically run on a few spreadsheets and a folder of email attachments. Many do. The problem shows up when:

• An owner sells their unit and the buyer's notary asks for a clean statement of payments.
• A new board member takes over and has to reconstruct two years of decisions from email threads.
• A resolution is contested at the next AGM and nobody can produce the original wording with date and meeting reference.
• The annual statement (Jahresabrechnung) needs to be split per owner by the configured distribution key, with reserve allocation, and Excel formulas have silently drifted.

dooyah house is the system that handles those moments. It is not a 17-tab workbook.

What dooyah house gives a self-administering WEG

• Worklist and documents: open tasks, minutes and resolutions stay connected and easy to find.
• Bank import by file: Import CSV, MT940 or CAMT files from any German bank. AI auto-matching to owners and bookings is available in Pro. No bank connection is required.
• Booking journal: WEG-compliant accounting structure with proper cost separation.
• Economic plan & annual statement: Pro creates automated drafts per § 28 WEG.
• Resolution archive: The archive has sequential numbering, full text and PDF export per § 24 (7) WEG.
• Owner portal: Every owner gets read-only access. They no longer need to ask for their statement by email.
• Document storage with OCR: When you add invoices, the system extracts amount, date and supplier.
• Audit log: append-only, so every booking and every security-relevant action is traceable for handover.
• Multi-board-member access: share access between board members without sharing passwords (each gets their own passkey login).

Self-administration vs. external property manager: when each makes sense

Self-administration is legally permitted regardless of WEG size (§ 26 WEG sets no size limit). In practice, smaller WEGs (2 to roughly 15 units) with a willing board member usually find it the cheaper and more transparent option. Above 30-40 units the time investment grows and many WEGs, though not all, prefer a professional property manager. dooyah house covers the entire self-administration spectrum: the Pro standard tariff covers up to 30 units per WEG; larger WEGs in self-administration are handled individually on request, still as a flat fee per WEG (no per-unit pricing).

Note: under § 19 (2) No. 6 WEG, any owner can request that a certified property manager be appointed once the association has more than eight separately owned units. That right does not force outsourcing. An owner-administrator who obtains the certification or whose appointment is approved by all owners can still run a self-administered WEG of any size.

What dooyah house is NOT for

• Professional property managers (Hausverwalter) with multi-WEG portfolios. Etg24, Casavi or similar products serve that use case better.
• Pure rental property management without WEG context (Mietverwaltung).
• WEGs that need a fully English-localised application UI today. The application is German-first.
• Ticket/issue management on an industrial scale for large rental portfolios. That is not part of the product.

WEGs with more than 30 units in self-administration are not excluded. They are handled through an individual offer rather than the standard Pro subscription. See the dedicated answer page for details.

Pricing

The free plan covers one WEG up to 10 units (master data, owner portal, manual booking journal, resolution archive, document storage, trial bank import). The Pro plan at 14,90 €/month per WEG, including 19% VAT. Pro adds full bank import, AI matching, OCR, the annual statement engine and reports.